Networking is essential to progress in your professional life. So, how to introduce yourself in an email? 🤔
A good presentation can help you grow your business, build your personal brand and, ultimately, leave a good impression on everyone you communicate with.
In this article, we share 5 designs with you, along with tips on how to shine with your customers, colleagues, etc.! ✨
What is an introductory mail?
An introductory email is used to share your information with other people, prospects, new customers, etc. 👀
For example, you can use it if you’ve just taken on a new role, so you’ll have a new boss and new colleagues. 🔗 Also, if you’ll want to expand your network and make professional and personal contacts.
Basically, an introductory email is used to establish contacts. 🤝
An introductory e-mail is essential for getting the word out about your company. It’s also a great way to do networking.
We know, building a strong network, will give you a big boost. 👍
Introduction Email Sample
Here’s an introduction email sample that will surely captivate your recipients. 😏
That’s great! But how do you write a professional e-mail? 🧐
Here are 15 email introduction examples to inspire you.
15 Email Introduction Examples
How to write an introductory email to a client? If you want to be more sociable, build relationships and generally be a nicer person, then introductory emails are for you. 😉
There’s nothing wrong with a little courtesy, on the contrary!
Let’s find out about its examples for every day and professional life. 👇
1. How to introduce yourself in an email to clients?
The above example is suitable for high-value clients who expect personalized service. 🥰
This customer introduction email is perfect for sending to many customers. 👉 The aim is to share your contact details, ensure continuity of the relationship and build customer loyalty.
Dear [name of recipient],
I’d like to take this opportunity to introduce myself as a new representative of [company name]. I have recently joined the team as [position] and will now be responsible for all of your account needs.
Please know that I am committed to providing the same level of personalized service and attention to detail that you have always experienced at [Company Name].
If you have any questions, please feel free to contact me directly at [phone number] or email me at [email address].
Thank you for your support, I look forward to working together.
Sincerely,
[your name].
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Subject: New opportunities and continued success for [company name]
Dear [Customer name],
I hope this message finds you well. My name is [your name] and I recently accepted the role of [your title] here at [company name]. I would like to introduce myself and let you know that I am excited about the opportunity to work with you and [client company name].
[Company Name] values our partnership with [Customer Company Name] and is committed to continuing our successful collaboration. We look forward to learning more about your business goals and discussing how we can support your goals in the future.
Please contact me at any time to arrange a phone call or meeting. I would like to network and explore new opportunities to grow the company together.
Thank you very much for your continued trust in [company name]. I look forward to our collaboration.
Best regards,
[your name].
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Subject: Welcome from [your name] – new contact for [company name]
Hello [Customer Name],
I hope you’re doing well. My name is [your name]. I would like to introduce myself as the new contact at [company name] and assume your role in [your job title]. I am taking over from [name of previous contact] who has taken on a new role within the company.
I am honored to serve in this role, and I am very much looking forward to building a strong and successful relationship with you and [Client Company Name]. I am here to ensure that your experience with our services/products continues to exceed your expectations.
I would love to discuss your current and future needs and how we can best serve you. Please call or arrange an appointment as soon as possible.
Thank you for partnering with [Company Name]. I am excited about the journey ahead and the successes we can achieve together.
Best wishes,
[your name].
2. Introductory e-mails to a new customer
If you’re a new account manager, customer relationship manager or have direct contact with customers. 👂
This example gives an introduction about you and explains your role. 👉 The purpose of this email is to provide a professional introduction, but also to reassure the customer that this won’t affect their business.
Dear [name of recipient],
I am writing this e-mail to introduce myself as the new Account Manager/Customer Relationship Manager [or applicable role] for your account.
I would like to take this opportunity to briefly explain the areas in which I am responsible:
[Briefly explain the main areas of responsibility]
Looking forward to hearing from you, I am fully committed to ensuring a smooth and successful collaboration.
I’d be thrilled to hear from you soon. Thank you for your attention.
Sincerely,
[your name].
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Subject: Welcome to [Company Name] – Let’s get started!
Dear [Customer name],
Welcome to [Company Name]! My name is [Your Name]. We are excited to have you as our main point of contact as you embark on this new journey with us. Our team strives to provide [a brief description of our services/products] with the aim of providing [a brief description of how our services/products can benefit our customers].
In order to help you make the most of our services/products, we would like to arrange a welcome call. This gives us the opportunity to better understand your needs and tailor support to your goals.
Please let us know your convenient time. I will arrange everything. If you need any clarification, please feel free to contact us.
Thank you for choosing [Company Name]. We look forward to working together and supporting your success.
I would like to extend my warmest greetings.
[your name]
—————————————
Subject: A new adventure with [company name] begins!
Hello [Customer Name],
The whole team would like to extend a warm welcome to you. I am [your name], your dedicated [your job title], and I will make sure you have a great experience with our [service/product].
At [Company Name], we believe in [Company Core Values] and are committed to supporting our customers every step of the way. We can help you with [a brief description of the solution or benefits offered].
We would like to start by having a short conversation to discuss your goals and how we can best help you achieve them. This is also a good opportunity to ask questions. Please let us know your availability for a brief introduction.
If you are in a hurry, please feel free to contact us directly. We look forward to a fruitful partnership and will warmly welcome you again.
Best regards,
[your name]
3. Presentation mails for a new company or boss
On the other hand, you need to be more formal when sending messages to your new company or a boss. 🤠
The focus is on your professional abilities, sales skills and commitment rather than your personality. 💪 Show that you’re there to do the job!
Dear [name of recipient],
I’m writing this email to introduce myself as your new [position] and express my determination to help the team achieve its goals. With over 10 years of experience in [a related field], I will bring strong skills and abilities that will contribute to the company’s success.
I look forward to working closely with you and the rest of the team. If you would like us to prioritize a particular project or task, please contact me. I’m sure we’ll be able to achieve great things together.
Thank you for this opportunity.
Sincerely,
[your name].
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Subject: Exciting News: Introducing [New Company Name] – The Beginning of a New Chapter
Dear [recipient name],
I hope this email cheers you up. We would like to introduce [New Company Name], a company that is committed to providing innovative solutions and unparalleled services in the [Industry/Field] field.
My name is [your name] and I am honored to serve in [your position] at [new company name].
[New company name] has a mission of [concisely stating core values such as innovation and customer satisfaction], and is based on the philosophy of [statement of mission and goals].
I would love to discuss how [new company name] can work with you to achieve your goals. Please contact me directly to learn more about our services and how we can contribute to your success.
Thank you for considering [new company name] as a partner. We look forward to a fruitful collaboration.
I would like to extend my warmest greetings,
[your name].
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Subject: Welcome [new manager’s name], new [job title] at [company name]
Dear [recipient name],
I hope this email finds you well. I am very pleased to introduce [new manager’s name] who recently joined [company name] in a new [position]. [New boss’s name] brings a wealth of experience in [briefly describing his background or expertise] and a visionary approach to leadership.
[New Manager’s Name] is excited to lead the team to new heights and will strive to improve our services/products to meet and exceed our customers’ expectations. [He/She/They] is interested in building strong relationships with customers and stakeholders and looks forward to connecting with you.
Please welcome [new boss’s name] to [company name]. [He/She/They] intends to contact you in the coming days to introduce himself and discuss how we can continue to successfully work together.
Thank you for your continued support and partnership with [Company Name]. We are excited about this new chapter and the positive changes it will bring.
Best,
[your name].
4. Introductory e-mail to new business contact
A cold mail is a mail you send to someone you don’t know. 🔍
For example, it could be a potential customer you want to connect with, a new contact who might be interested in your services, or a company you would like to contact for business. 🗣️
This sample email shows you how to connect and introduce yourself to someone you’ve never met before. 👋
Dear [name of recipient],
I am contacting you to introduce myself and to tell you that I have recently heard of your company and am impressed by your work in [industry/specific field].
As a professional with extensive experience in [strategic business unit], I believe there is potential for cooperation and mutually beneficial opportunities between our organizations.
If you have a few minutes, I’d like to arrange a call or meeting to discuss this further. Please let me know if you are available for a brief conversation.
Sincerely,
[your name].
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Subject: Introducing [your name]: Explore new possibilities together
Dear [recipient name],
I hope this email resonates with you. My name is [your name] and I recently joined [company name] as [your title]. If you require any further assistance, requests, or opportunities to discuss anything related to our [product/service], I would be happy to introduce you to me as your new contact.
Drawing from my background in [your career/industry], I have a passion for delivering value and excellence on projects. We look forward to the opportunity to work with you and explore ways to achieve mutual success.
Thank you for your continued partnership with [Company Name]. I’m excited about the possibilities of our collaboration.
Best wishes,
[your name]
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Subject: A new beginning: How [your name] met [recipient’s name]
Hello [recipient name],
I believe this message will lead you to success. My name is [your name], my most recent [your title] at [company name]. We would be happy to introduce you as someone who shares a strong interest in [specific interest or field relevant to the recipient].
Having recently begun my journey with [Company Name], my goal is to build meaningful connections and explore synergies between our professional endeavors. We believe that by working together and sharing insights, we can achieve great results. I’m really looking forward to the possibility that our paths may cross, whether it’s an industry event, a joint project, or just a coffee chat to exchange ideas.
Please contact us at [your email address] or call us directly at [your phone number]. I look forward to learning more about your work and discussing potential collaboration opportunities.
I wish you continued success,
[your name].
5. Emails to introduce yourself to new colleagues
Finally, we know that your first day in a new job can be nerve-wracking. 🙈 This sample introduction email will help you make friends from day one.
With this email, you can introduce yourself, explain who you are and end with a “call-to-action” to establish a connection. 👌
Dear [name of recipient],
I’m writing this email to introduce myself as the new member of the team. My name is [your name] and I’m delighted to be joining [company name].
I’ll be taking on the new role of [your job title], and I’m looking forward to working with you and getting to know you better.
If you need any help or have any questions, please don’t hesitate to contact me.
Sincerely,
[your name].
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Subject: [Your Name], Greetings from your new [Position]
Dear team,
I hope this message finds you well. My name is [your name]. I’m excited to join [company name] in the new role of [your position]. I look forward to using your background in [your background/industry/specialty] to contribute to our projects and learn from you.
I am passionate about [some of your professional interests] and believe in [core values or principles you value]. I look forward to bringing my experience and enthusiasm to the team and working towards our common goals.
You can always contact me for collaborations, questions, virtual coffee chats, etc. I look forward to getting to know you and becoming an integral part of our team’s success.
Warm regards,
[your name].
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Subject: Hello from [your name], new member of [department/team name].
Hi guys,
My name is [your name]. I’m a new addition to [department/team name] here at [company name] as a new [your position]. I have an extensive background in [your career] and am interested in leveraging my skills and knowledge to contribute to our mutual success.
Outside of work, I like to [briefly mention my hobbies and interests] and am always open to discussions about [topics that interest me].
I look forward to seeing you in the break room, via Zoom, or via email. Please feel free to write me a message or call me at [your phone number]. Let’s make the most of collaboration and achieve great things together!
Best wishes,
[your name].
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5 Tips for introducing yourself in a professional e-mail
At this point, you should know what a presentation email is thanks to the examples we’ve seen previously. 💡 Now we’re going to help you understand how to write the best presentation emails.
Check out these 5 useful tips for creating presentation emails that stand out from the crowd. 🌈
1. Think of the subject line
The first step to take before writing an introductory email is to pay attention to the subject line. 🧐
It would be a real shame if your message ended up in the recipient’s spam folder. 🗑️ When you send an emailing campaign, your aim is to grab the attention of each recipient as soon as they read the subject line.
Therefore, when writing the email subject line, avoid using overly boring formats such as “Introductory email”. 😴
On the other hand, familiarity is not recommended. Choose a subject line such as “It’s my first day!” or “Nice to meet you by email”. ⚡
2. Present your role in the company
The next step is a professional presentation. 🥸 Don’t address your interlocutor with ready-made phrases such as “Madam, Sir”.
Instead, say “Dear (name of recipient)” or “Hello to the whole (department) team”. 👉 If it’s your first day, the first line of your e-mail should include the date you joined the company.
Also include information about your position, role, and responsibilities. 💼 Show that you’re ready for a new challenge!
However, if it’s your last day, here’s how to write a good professional goodbye message. 😥
3. Take care with the tone of your writing
As we saw in the follow-up emails, adopt a polite and consistent tone to make an effective professional presentation. 🌟
Some companies use a more or less formal tone (at Waalaxy, we like to be on first-name terms). 👽
Take inspiration from the style of their website, blog, or LinkedIn posts. By doing this little research, you’ll know what tone to use to better reflect their values. 🪞
4. Show your personality
Talk about yourself! 📣 Don’t limit yourself to your skills and experience. Let your personality shine through.
Note that this is not about displaying your whole life, but about finding a balance between your professional and personal life. ⚖️
Try to put yourself in your interlocutor’s shoes. How can you pique their interest with this e-mail?
Talk a little about your hobbies, your interests, what you like most… 🍔 If you like burgers, you can ask where the best local restaurant is, for example.
It’s the perfect way to get to know your new colleagues! 🤗
5. Don’t forget to use polite expressions
Finally, use polite formulas 🪶 when writing your introductory e-mail.
Here again, avoid overly formal expressions like the infamous “Please accept, Madam, Sir, my distinguished greetings”. 🙄
At the end of your e-mail, say that you’re excited to meet the people involved. As you can see, the aim of this email is to create a warm, friendly atmosphere. 🥰
Remember, your message needs to stand out. 🤩 These tips will also work if you’re looking for a way to write a professional thank-you email.
Conclusion: How to introduce yourself in an email?
In this article, we’ve shared five examples of presentation emails and five tips for making them a success! 🚀
Learning how to introduce yourself by e-mail is an excellent skill to master to advance your career and make new connections. ✌️
Above all, be positive, inspire others with your personality, always write professionally and proofread before sending. 👀
Now you know how to start an e-mail in any professional situation.
Read our article on email signatures to finish on a high note! 💅
Article FAQ
What should the subject line be in a presentation email?
A good subject line for a presentation email should be clear and concise. 🧊
For example, the subject line for an e-mail to a prospect needs to be informative and at the same time entice them to click. How can we do this? 👇 By using types of questions to ask a customer, like this one:
“Need to hire a developer? I’m here!” 🔔
What’s the difference between a cover letter and a motivation letter?
A cover letter is used in some cases to complement a CV and focuses on the candidate’s experiences, it is generally used to apply for a job offer 😀
Unlike a motivation letter, which can be used to better understand the candidate’s motivations once hired, or to introduce yourself to new clients/colleagues.
That’s all there is to it! You know all about the how to introduce yourself in an email. 🎩
