30 professional ways to say “Looking forward to hearing from you” in your emails

Join over 5400 readers of the Supernova newsletter ☄️

1 click unsubscribe at any time

When you send an e-mail to a client, recruiter or partner, it’s important to indicate that you’re waiting to hear from them to continue the process.

By using a phrase like “looking forward to hearing from you”, you show that you’re engaged in the conversation and ready to move forward. 🌞

Effective communication is essential to establishing and maintaining great professional relationships. 🧱 💪

In this article, you’ll learn how to use a professional polite formula (among 70 examples 🔥) from closing mail to improve your Inbound marketing.

Let’s go ! 🚀

Should we say “Looking forward to hearing from you”?

This is a common and appropriate formulation to express that you’re expecting a sign from your interlocutor in a pro context. (In personal life, we don’t use it too much).

Professional e-mail format

Let’s take a look at what’s usually included in a good closing. 🧐

An email signature is a breathtakingly designed series of call-to-action words that will surely stand out from all the other commercial emails your contacts receive!

Phrases that start with “looking forward to hearing from you”

The best way to find word sequences to end your emails is to have ready-made suggestions, here are some of the best: 🎁

10 polite ways to close a business email

The most common email closing is just a “thank you”. Think of situations in which you would write a thank-you email to someone.

How would you show the recipient that you appreciate their value? What would be the most appropriate way to do this?

If a friend or family member has helped you with something, it should come naturally. 🥰

But what about in a commercial environment, whether in a small or medium-sized business?

Here are a few ways to conclude an e-mail with a thank-you message: 👇🏼

  • Thank you for your support.
  • Thank you for your time.
  • Thank you, {{FirstName}}.
  • Thank you so much.
  • Thank you in advance.
  • I am very grateful for X.
  • I appreciate your help with X.
  • Thank you in advance.
  • Thank you very much for this opportunity.
  • I really appreciate your support.

See more business appointment templates. 👇

10 Examples of business appointment requests by email

Get your first customers this week

Take advantage of the power of Waalaxy to generate leads every day. Start prospecting for free, today.

waalaxy dashboard

Use “we look forward to hearing from you”.

10 other polite ways to close the deal

If you’d like to see more, please go to: ⬇️

  • With thanks.
  • Respectful regards.
  • Yours sincerely.
  • Thank you for your attention.
  • Thank you for your cooperation.
  • Thank you for your attention.
  • With kindest regards.
  • Respectfully.
  • Respectfully.

Some “looking forward to hearing from you” templates for a recruiter

This time, you’re applying for a job and you need to end your e-mail with a relevant sentence, use…

10 more polite ways to end your e-mail

We’ll show you the most appropriate formulas right away: 👇🏼

  • Please accept, Madam, the expression of my deepest respect.
  • Yours sincerely.
  • Please accept, Mr. Director, the assurances of my highest esteem.
  • Please accept, Sir, Madam, my most respectful greetings.
  • Please accept, Sir, my kindest and most respectful regards.
  • I am at your disposal should you require any further information.
  • Yours sincerely.
  • I remain at your disposal to arrange a meeting in the next few days.
  • Yours faithfully.
  • Please accept, Sir, Madam, the assurance of my highest consideration.

How to contact a recruiter. 👇

Contact a recruiter on LinkedIn

Some examples of “looking forward to hearing from you” for a consumer

Phrases with “I look forward to hearing from you”

By using this, you’re being a little more direct, a little drier and less patient. It’s usually used for a follow-up e-mail.

Phrases with “Thank you for your prompt feedback”

By using this phrasing, you need a rather urgent sign and you’re trying to formulate it to your interlocutor while remaining polite. Don’t use this when writing to a recruiter for a job 😉

Phrases with “Thank you in advance for your feedback”.

A slightly more polite and “softer” version, you can also say:

Should I say “Thank you for your feedback”?

This is a common and polite expression to express gratitude to someone who has taken the time to reply to a message or provide documents. However, to avoid repetition, here are some variations you can use 🌸 :

Finally, here are more suggestions for thanking your contacts:

Thank by email 👋

Start your e-mail with these 10 polite phrases:

It’s true that we don’t think much about it, but there are ways to start your email. We’ll show you 👇:

  • Dear Sir/Madam : is to be used when you don’t know your interlocutor.
  • Dear Madam / Dear Sir : should only be used if you know your recipient well.
  • Dear Mrs Martin / Dear Mr Dupond : The expression is a bit cumbersome, but you can use it when you know the surname of the person you’re writing to.
  • Madame Dupond / Monsieur Martin : You can use it to contact a colleague you don’t know.
  • Dear Sir/Madam : Once you’ve identified your contact, you can simply call him or her Madame or Monsieur.
  • Hey Quentin : Perfect if you’re talking to someone you’re close to.
  • Hello David : This is a little more elaborate than “Hey”, but can be used when you know the person very well.
  • Hello Sir Dupond.
  • Mr Director : a very good use when you need to write to a superior or someone important in an organization.
  • Dear friend : when you’re writing to one of your friends.

How about a recap?

To conclude, let’s say you’ve worked hard to make your email attractive and understandable. So, the body of your e-mail may be impeccable, but everything can fall apart if you use the wrong polite formula to end your e-mail! 😖

It’s just a brief string of words followed by your personalized signature, but establishing the right tone to end your email frequently requires a little effort and refinement. 💪

When deciding how to end an email, it’s important to consider context too. What works for a close friend or colleague won’t work for a distant acquaintance or someone you’ve never met before, in a strictly professional setting. 🥸

Other words that may be synonymous are:

  • Yours faithfully
  • Yours faithfully
  • Best regards,
  • Yours sincerely
  • Yours faithfully
  • Yours faithfully
  • Perfect consideration,
  • Yours sincerely
  • I look forward to hearing from you,
  • Please let me have your opinion,
  • Hoping to receive a positive reply from you,
  • Yours faithfully

Personally, we don’t use these turns of phrase because they’re cumbersome and not very personalized. 🙊

Discover more templates for recruitment emails and email marketing campaigns.

FAQ : Phrases “Looking forward to hearing from you”

Should I use “thank you for your feedback” instead?

The expressions “thank you for your feedback” and “thank you for your reply” have the same meaning and can be used interchangeably.

But “thank you for your feedback” can give a slightly more formal or polite impression, while “thank you for your reply” is more informal and friendly. It all depends on the context and tone you wish to adopt in your communication 😉

When to use “I’ll read your message when I’m back”?

This is a phrase used to indicate that you may not be very responsive, usually when you’re on vacation. 🌞

To add the phrase “I’ll read your message when I get back” to your mailbox, you can add it to your e-mail signature.

Here’s an example of a signature that includes this statement:

This is useful if you’re away on business or on vacation and can’t check your mailbox regularly.

And there you have it, you know all about using “looking forward to hearing from you“. 👌

Want to go further?

You invest time and resources to attract traffic. 🧲 You succeed, but get few conversions and lots of cart abandonment?


For today’s recruiter, having the right recruiting tools has become essential! Technological advances are greatly simplifying the recruitment process, and


It’s not easy to find the right prospects to contact when you start out in the wonderful world of prospecting.


7 examples of successful LinkedIn prospecting messages


Dans la piscine

Sucess story