When you send an e-mail to a client, recruiter or partner, it’s important to indicate that you’re waiting to hear from them to continue the process.
By using a phrase like “looking forward to hearing from you”, you show that you’re engaged in the conversation and ready to move forward. 🌞
Effective communication is essential to establishing and maintaining great professional relationships. 🧱 💪
In this article, you’ll learn how to use a professional polite formula (among 70 examples 🔥) from closing mail to improve your Inbound marketing.
Let’s go ! 🚀
Should we say “Looking forward to hearing from you”?
This is a common and appropriate formulation to express that you’re expecting a sign from your interlocutor in a pro context. (In personal life, we don’t use it too much).
Professional e-mail format
Let’s take a look at what’s usually included in a good closing. 🧐
An email signature is a breathtakingly designed series ofcall-to-action words that will surely stand out from all the other commercial emails your contacts receive!
Phrases that start with “looking forward to your return”
The best way to find word sequences to end your emails is to have ready-made suggestions, here are some of the best: 🎁
⬇️ Recruitment ⬇️
“Thank you for your application and looking forward to hearing from you, I remain available for any further information.” 💡 It shows you’re available to answer the applicant’s questions and ready to move forward in the recruitment process.
“We have taken careful note of your application. Looking forward to hearing from you, we wish you an excellent day.” 💡 This shows that you’ve taken the candidate’s application on board.
⬇️ Return consumer ⬇️
“We have received your application and thank you for it. Looking forward to hearing from you, we remain at your disposal for any further information.” 💡 You’re showing that you’ve taken the customer’s request on board and that you’re available to answer their questions, plain and simple.
“We have sent you the necessary documents to finalize the transaction. Looking forward to your return, we remain available for any further assistance.” 💡💡 You express that you have taken the necessary steps to help the buyer with the purchasing process and that you are available.
“We look forward to receiving your response. Looking forward to your return, we thank you for your trust.” 💡 You show that you’re enthusiastic about working with the buyer.
“I’ve sent you the requested documents. Looking forward to hearing from you, please don’t hesitate to contact me if you need any further information.” 💡 The sentence explains that you have taken the consumer’s request into account and are available to provide additional documents if necessary.
“We are delighted to be able to work with you. Looking forward to hearing from you, we thank you for your trust.” 💡 This example shows that you’re grateful for the opportunity to work with the customer.
“We’ve sent you the requested quote. We look forward to hearing from you if you have any further questions.” 💡 This final example shows that you’ve responded to the consumer’s request and are available for any further questions they may have.
⬇️ Customer complaint ⬇️
“We have taken note of your complaint. In the meantime, we are committed to finding a quick and efficient solution.” 💡 You show that you take the consumer’s concerns on board and are working on a solution to address them.
10 polite ways to close a business email
The most common email closing is just a “thank you”. Think of situations in which you would write a thank-you email to someone.
How would you show the recipient that you appreciate their value? What would be the most appropriate way to do this?
If a friend or family member has helped you with something, it should come naturally. 🥰
But what about in a commercial environment, whether in a small or medium-sized business?
Here are a few ways to conclude an e-mail with a thank-you message: 👇🏼
- Thank you for your support.
- Thank you for your time.
- Thank you, {{FirstName}}.
- Thank you so much.
- Thank you in advance.
- I am very grateful for X.
- I appreciate your help with X.
- Thank you in advance.
- Thank you very much for this opportunity.
- I really appreciate your support.
See more business appointment templates. 👇
10 Examples of business appointment requests by emailGet your first customers this week
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Use “we look forward to hearing from you”.
⬇️ Recruitment (formal)⬇️
“I have received your request for information and would like to thank you for your interest in our company. I look forward to hearing from you, and will be happy to answer any further questions you may have.”
“We have carefully reviewed your application and are interested in your profile. We look forward to hearing from you.”
⬇️ Buyer complaint ⬇️
“We have found a problem with your order and are sorry for the inconvenience. We need your confirmation in order to proceed with a replacement or refund. We look forward to hearing from you. Please keep us informed.”
“We are aware that the current situation may cause delays and unforeseen circumstances. For this reason, we would like to know if you need more time to give us your answer. We look forward to hearing from you, and thank you for your understanding and cooperation.”
⬇️ Customer feedback ⬇️
“We have received your collaboration proposal and are very interested in your offer. We look forward to hearing from you. Please find enclosed our proposed collaboration contract.”
10 other polite ways to close the deal
If you’d like to see more, please go to: ⬇️
- With thanks.
- Respectful regards.
- Yours sincerely.
- Thank you for your attention.
- Thank you for your cooperation.
- Thank you for your attention.
- With kindest regards.
- Respectfully.
- Respectfully.
Some “looking forward to hearing from you” templates for a recruiter
This time, you’re applying for a job and you need to end your e-mail with a relevant sentence, use…
🌸 Example 1:
“Thank you for interviewing me for the position of marketing manager at your company. I am highly motivated by this opportunity and I am convinced that my skills and experience would be an asset to your team. I look forward to hearing from you.”
🌸 Example 2:
“Thank you for sending me the job advertisement for the position of Human Resources Manager at [Company name]. I am very interested in this opportunity and would like to know if we could arrange an interview to discuss my skills and objectives in more detail. I look forward to hearing from you and remain available for any further information.”
10 more polite ways to end your e-mail
We’ll show you the most appropriate formulas right away: 👇🏼
- Please accept, Madam, the expression of my deepest respect.
- Yours sincerely.
- Please accept, Mr. Director, the assurances of my highest esteem.
- Please accept, Sir, Madam, my most respectful greetings.
- Please accept, Sir, my kindest and most respectful regards.
- I am at your disposal should you require any further information.
- Yours sincerely.
- I remain at your disposal to arrange a meeting in the next few days.
- Yours faithfully.
- Please accept, Sir, Madam, the assurance of my highest consideration.
How to contact a recruiter. 👇
Contact a recruiter on LinkedInSome examples of “looking forward to hearing from you” for a consumer
🌸 Example 1:
“We have received your request for a quote to design a website for your company. We have prepared a detailed proposal including costs and delivery times. We look forward to hearing from you.
🌸 Example 2:
” Thank you for your interest in our products and services. We have reviewed your requirements and are delighted to present you with our most suitable solution for your business. We are confident that it will help you achieve your business objectives. We look forward to hearing from you and are available for any further information you may require.”
Phrases with “I look forward to hearing from you”
By using this, you’re being a little more direct, a little drier and less patient. It’s usually used for a follow-up e-mail.
“I sent the requested documents yesterday morning. I await your return to confirm receipt.”
“We discussed several options for the meeting date. I’m waiting to hear back from you as to which date works best for everyone.”
“We need your input on the logo design. I await your feedback before finalizing the project.”
Phrases with “Thank you for your prompt feedback”
By using this phrasing, you need a rather urgent sign and you’re trying to formulate it to your interlocutor while remaining polite. Don’t use this when writing to a recruiter for a job 😉
“Thank you for your quick response so we can move forward on this project.”
“Thank you for your quick feedback. We will then be able to make an informed decision on the choice of service provider.”
Phrases with “Thank you in advance for your feedback”.
A slightly more polite and “softer” version, you can also say:
“Thank you in advance for your response to the proposal we sent. We look forward to working with you on this project.”
“Thank you in advance for your feedback on the documents we sent. We are available for any questions you may have.”
Should I say “Thank you for your feedback”?
This is a common and polite expression to express gratitude to someone who has taken the time to reply to a message or provide documents. However, to avoid repetition, here are some variations you can use 🌸 :
“Thank you for your prompt and thorough response.”
“I’m grateful for your detailed reply.
“I would like to thank you for the time you took to answer my questions.”
“Thank you very much for your cooperation.”
Finally, here are more suggestions for thanking your contacts:
Thank by email 👋Start your e-mail with these 10 polite phrases:
It’s true that we don’t think much about it, but there are ways to start your email. We’ll show you 👇:
- Dear Sir/Madam : is to be used when you don’t know your interlocutor.
- Dear Madam / Dear Sir : should only be used if you know your recipient well.
- Dear Mrs Martin / Dear Mr Dupond : The expression is a bit cumbersome, but you can use it when you know the surname of the person you’re writing to.
- Madame Dupond / Monsieur Martin : You can use it to contact a colleague you don’t know.
- Dear Sir/Madam : Once you’ve identified your contact, you can simply call him or her Madame or Monsieur.
- Hey Quentin : Perfect if you’re talking to someone you’re close to.
- Hello David : This is a little more elaborate than “Hey”, but can be used when you know the person very well.
- Hello Sir Dupond.
- Mr Director : a very good use when you need to write to a superior or someone important in an organization.
- Dear friend : when you’re writing to one of your friends.
How about a recap?
To conclude, let’s say you’ve worked hard to make your email attractive and understandable. So, the body of your e-mail may be impeccable, but everything can fall apart if you use the wrong polite formula to end your e-mail! 😖
It’s just a brief string of words followed by your personalized signature, but establishing the right tone to end your email frequently requires a little effort and refinement. 💪
When deciding how to end an email, it’s important to consider context too. What works for a close friend or colleague won’t work for a distant acquaintance or someone you’ve never met before, in a strictly professional setting. 🥸
Other words that may be synonymous are:
- Yours faithfully
- Yours faithfully
- Best regards,
- Yours sincerely
- Yours faithfully
- Yours faithfully
- Perfect consideration,
- Yours sincerely
- I look forward to hearing from you,
- Please let me have your opinion,
- Hoping to receive a positive reply from you,
- Yours faithfully
Personally, we don’t use these turns of phrase because they’re cumbersome and not very personalized. 🙊
Discover more templates for recruitment emails and email marketing campaigns.
FAQ : Phrases “Formulas of politeness”
Should I use “thank you for your feedback” instead?
The expressions “thank you for your feedback” and “thank you for your reply” have the same meaning and can be used interchangeably.
But “thank you for your feedback” can give a slightly more formal or polite impression, while “thank you for your reply” is more informal and friendly. It all depends on the context and tone you wish to adopt in your communication 😉
When to use “I’ll read your message on my return”?
This is a phrase used to indicate that you may not be very responsive, usually when you’re on vacation. 🌞
To add the phrase “I’ll read your message when I get back” to your mailbox, you can add it to your e-mail signature.
Here’s an example of a signature that includes this statement:
Sincerely,
[Your first and last name]
[Link to your site]
[Your logo]
I’m currently on leave and will read your message when I return on [date].
This is useful if you’re away on business or on vacation and can’t check your mailbox regularly.
And there you have it, you know all about using“I look forward to your return“. 👌