FAQ on the B2B Prospecting Database: Waalaxy 2026

Using Waalaxy for LinkedIn prospecting but your prospecting database feels messy or hard to manage? 👀

Let’s turn your prospecting database into a clean, organized conversion machine. 🕺🏻

Prospect Lists, Prospects, and Imports: Definitions

Before we go any further, let’s clear something up real quick. 👩🏻‍🏫

Prospect lists, prospects, and imports are core concepts if you want to truly understand how your outreach works… but let’s be honest, they can get a little confusing at times. 😅

What is a prospect list?

To automate your LinkedIn prospecting with Waalaxy (invitations, messages, emails, etc.), the best way to manage a list of leads, you must first import your prospects into the tool via LinkedIn, auto-import, or a CSV file. 🛠️

➡️ Once imported:

• Your prospects appear in your interface.
• You can launch automated actions via Waalaxy campaigns.
• You track their interactions.

This way, sales leads lists will appear in your interface. From there, you can send them a message, a connection request, an email… through our Waalaxy sequences. 🔗

When a lead is in the tool, it is automatically assigned to a list that you can name as you wish. This allows you to perform actions on the list of your choice. Effective list management will help you better navigate your automated prospecting efforts.

What are leads?

Leads are individuals or companies who may be interested in your offer but are not yet customers. 🤓

What’s the Difference Between a Customer and a Prospect?
The difference is pretty simple:

• A customer is someone who has already bought your product or service.
• A prospect is a person or company that might be interested in what you offer—but hasn’t taken the leap yet.

What is the difference between a CRM and a prospect database?

The Waalaxy prospecting database helps you find and contact your leads.
The CRM then allows you to track them and convert them into customers.

Criteria	Prospecting database (Waalaxy)	CRM
Objective	Prospect and generate leads	Manage and convert customers
Format	Customizable table (mini CRM-style)	Pipeline + customer profiles
Data source	LinkedIn / Sales Navigator import	Multi-source (emails, calls, forms, website…)
Main feature	Launch automated campaigns	Track deals and interactions
Follow-up	Prospecting actions (messages, invitations, etc.)	Comprehensive sales cycle tracking
Usage	Acquisition (top of the funnel)	Conversion & retention

How to Build and Optimize Your Prospect List ?

Building an effective prospect list isn’t just about collecting contacts… The goal is to create a structured, usable database that actually drives results. 📈

Why Create a Prospect List?

A prospect list helps you organize your outreach and avoid contacting random leads.

Without a list 🥲:

• You waste time.
• Your messages aren’t targeted.
• Your results take a hit.

With a structured list 🤩:

• You can segment your prospects.
• You tailor your messages to each segment.
• You easily track your actions.
• You customize your dashboard based on responses and results.

How to Properly Qualify Your Prospects ?

Not all prospects have the same potential and that’s exactly where qualification comes in. The idea is simple, identify the most relevant contacts for your offer based on criteria like job title, industry, location, and level of interest. That’s where lead scoring comes into play. 📊

Prospects are typically categorized as: Cold, Warm, Hot. The more precise your qualification, the more replies you’ll get. 🕺🏻

How to Enrich Your Prospect List ?

Enriching your database means adding useful information to better understand and use your prospects. This can include, email addresses, phone numbers, job titles … Any data that helps you qualify them better 📇

To do this, you can use a tool like Waalaxy 👀:

• Automatically enrich your prospects.
• Add data directly into a custom dashboard.
• Use that data in your campaigns.

Prospect Lists on Waalaxy

Now that you’ve got the basics down, let’s get practical. On Waalaxy, your prospect list is the hub of your entire outreach. This is where you manage, organize, and actually use your leads every day. ☀️

Where can I find my B2B prospecting database on Waalaxy?

To access your prospect database on Waalaxy, go to the “Prospects”. 👩🏻‍💻

There you’ll find all your qualified leads grouped together in a prospecting list (displayed as a customizable table).🤓

From this list, you can view 👇🏻:

• Your B2B prospects.
• Filter them.
• Edit them.
• Launch your campaigns.

How to make a prospect list ?

Creating a list on Waalaxy always involves adding leads to the tool. There are 3 simple ways to do this. 😇

From your existing lists

You can add leads to a list you’ve already created Or you can create a new sales lead lists from an existing one. Just transfer them by clicking “Move” and create a new list. 📇

Ideal for 👇🏻:

• Enriching an existing list.
• Grouping similar leads.
• Continuing an ongoing Waalaxy campaign.

Via auto-import

Waalaxy can automatically import prospects based on their actions on LinkedIn via auto-import. 💞

➡️ This option allows you to:

• Automate your lead generation.
• Save time.
• Target by content.
• Continuously populate your lists.

From LinkedIn

You can import your b2b leads lists directly from LinkedIn or Sales Navigator. 📨

You can retrieve search results by precisely targeting your LinkedIn audience. Just select the list and the number of leads to add. 😉

How to Export Lead list from Sales Navigator ?

It is not possible to directly export a prospect database from LinkedIn Sales Navigator.

✅ However, you can work around this limitation using Waalaxy. Here’s what you need to do:

• Install the Waalaxy extension.
• Conduct your search on LinkedIn Sales Navigator.
• Export list from Sales Navigator into Waalaxy.
• Add them to a list.

How do I rename a prospecting database?

You can change the name of your list at any time. Simply go to the list in question and edit its name directly. ✍🏻

How do I delete a prospect database?

To delete a list, simply go to the list you want to delete. Select all, then click “Delete.” ❌

How do I remove a prospect from a list?

To delete a prospect, simply select them in your prospecting file (table), then click the delete option. 🗑️ Think carefully, as this has the same consequences as deleting a list.

How do I change the view of my prospect database ?

With the new version, your list of targeted prospects is a customizable table that you can adapt to your needs. 😎

➡️ You can:

• Show or hide columns using the ““” button.

• Reorder columns using drag-and-drop.
• Resize columns by dragging them or double-clicking.
• Add new visible data fields (country, gender, import date).

Can I change the display order of the lists?

Yes, you can organize the display of your prospect list based on several criteria 👇🏻:

• Recently created lists.
• Alphabetical order (A → Z).
• Recently used lists.

How to use Lead Tagging for Prospect Lists ?

Tags are labels that let you easily organize and segment your leads.

For example, you can use color coding to identify which prospects have responded, which ones aren’t interested, and which ones need a follow-up… 🎨

➡️ Tags are useful for:

• Monitor lists of prospects.
• Personalizing your campaigns.
• Quickly filter your leads to include or exclude them.

What filters can I apply to my prospecting database?

Waalaxy provides you with several filters to fully leverage your database and refine your targeting. 🎯

Filter by connection status

You can filter your prospects based on their relationship level with you 👇🏻:

• Connected.
• Not connected.
• Pending.
• Unknown.

Filter by Waalaxy actions

Filter by actions performed via Waalaxy 👇🏻:

• Messages sent.
• Replies received.
• Invitations sent.
• LinkedIn profiles visited.

Email filter

➡️ Allows you to identify:

• Prospects with a LinkedIn email address.
• Those with a professional email address (via data enrichment).

Other available filters

You can also filter by 👇🏻:

• Company.
• Job title/
• Location.
• Gender.
• Leads in a campaign or not.

How do I clean up a prospect database ?

The “Clean My List” allows you to improve the quality of your prospect database by removing irrelevant profiles.

It removes false positives, that is, prospects who don’t exactly match your initial search on LinkedIn.

How do I do it? 😅

1. Go to your list.
2. Click on the option ” Clean up your list ” by clicking on the eraser.
3. Select the job titles you want to keep.

How do I export a prospecting database?

You can export your list in just a few clicks in CSV format. Here’s how to do it:

1. Go to your table.
2. Select the entire list.
3. Click the option “Export”.
4. Download your file.

Can you edit a prospect’s data?

Yes, you can edit a prospect’s information at any time in your prospect table 👇🏻:

• Click on the prospect in question.
• Go to their prospect record Click the 👁️ icon.
• Select the information you want to edit.

How do I launch a campaign from a prospect database?

You can launch a campaign directly from your dashboard in just a few clicks. Here are the steps to follow:

• Go to your list.
• Select the prospects (or the entire list).
• Click on “Start a campaign”.
• Choose your sequence.

You can also add them directly to one of your ongoing campaigns. 🥳

Can I buy prospect database with Waalaxy?

No, Waalaxy does not allow you to purchase prospect lists. It is a prospecting tool that relies on importing and creating your own lists, particularly via LinkedIn.

A purchased sales prospecting list is generally unreliable; it is often poorly qualified, outdated, and may pose risks regarding GDPR or spam. 😅

In contrast, Waalaxy prioritizes an approach based on quality and precise targeting of prospects, for more relevant and effective campaigns. Effective prospecting relies above all on the quality of leads, not the quantity. 🕺🏻

Can you “buy LinkedIn comments” to grow your prospect database?

Buying LinkedIn comments may seem like a quick way to boost visibility, but it doesn’t bring any real value to your prospect list management. 🙃 Why?

• ❌ No real leads are generated.
• ❌ Engagement is often fake or unqualified.
• ❌ Profiles don’t match your target audience.

Your prospect database stays empty or irrelevant, even if your posts appear popular. 😒

Let’s Recap Prospect Lists

A well-built prospect list makes all the difference. 🤓 The more qualified, organized, and enriched it is, the more effective your outreach becomes. With Waalaxy, you’ve got everything you need to turn that list into a real conversion machine. 😉

If you have other questions that deserve a spot in this FAQ, whether about the prospect database or not, feel free to let us know via Waalaxy support! ☀️