Inbox Waalaxy : Complete Guide

22/04/2025

Why did we create Inbox Waalaxy?

If you manage more than 10 messages a day on LinkedIn: you already know why. 😜

Once upon a time, Waalaxy was a particularly effective LinkedIn automation tool. Used properly, it dropped dozens and dozens of qualified leads into our LinkedIn messaging inboxes every day .

But the LinkedIn messaging system wasn’t cut out to take on such an army. So, faced with this buggy interface, the solution was quickly found! (Or the question quickly answered, it’s up to you).

Want to know more aboutWaalaxy Inbox? 👇

Why use Waalaxy Inbox?

At first glance, you might ask: what doesInbox Waalaxy add to LinkedIn messaging?

After all, the purpose of messaging is to reply to messages. And LinkedIn ‘s does just that…

Yes, but…

We’re not talking about chatting with your girlfriend or setting up a Messenger group with your buddies for your next vacation.

LinkedIn is mainly known for recruiting and lead generation, which is not the same thing as sending « I’m off to work, I’ll pick up some bread » to his or her wife or husband before leaving work.

Managing dozens of LinkedIn messages a day is both time-consuming and frustrating:

The interface is not very user-friendly,
The messaging system is riddled with bugs,
It doesn’t integrate any functionalities other than replying to messages. And yet…

But the problem goes much further.

Limited functionality

When you’re managing more than 10 messages a day, it can get pretty messy.

You need to know who to remind and when.

It’s impossible to organize or sort your conversations: everything is arranged by date, with no other option.

You have to remember previous conversations or pull up your messages.

To retrieve the prospect’s information, open their profile, wait for the page to load, then click on « » .

80% of prospects ask 20% of questions. Questions you’ve already answered at least once. Answers you haven’t kept. Or that you’ve kept in a non-personalized Google Sheets. Finding the document in question, copying the answer, pasting it and sending it takes 10 to 15 seconds. Which, multiplied by the number of conversations per day and the number of days per year, means you’re wasting time that we won’t calculate here, at the risk of scaring you.

Once you’ve replied to the first 20 unread messages, you’ll have to reload the page to display the others (yes, I assure you, you can test this for yourself).

Each reply brings the conversation to the top. So you have to go back down each time to reply to the next messages. 😅

As soon as a prospect replies that they’re interested, you need to update your CRM manually.

To schedule an event on Zoom, Hangout or Calendly, you need to open the page, fill in the form, enter the date and invite the person.

Finally, if you manage several LinkedIn accounts, you need to connect to each of them to manage your messages.

How about stopping this massacre? 😅

Get your first customers this week

Take advantage of the power of Waalaxy to generate leads every day. Start prospecting for free, today.

What Waalaxy Inbox features can help me save time?

At Waalaxy, we hate wasting time. But really, we hate it more than anything.

So it was time to solve all those problems. To get rid of all the friction. To create a LinkedIn messaging tool that makes « wow! ».

Now it’s time to introduce you to the wonderful features of theWaalaxy Inbox 👽

Schedule reminder messages

You contact Jacques. You plan to call him back in 5 days. It’s a bit of a pain to set a reminder on your phone to send Jacques a message in 5 days’ time. Not to mention that, in the meantime, the conversation will drown in the ocean of your LinkedIn messaging system.

WithInbox Waalaxy, you can program automatic reminders: you save time, and make sure you don’t forget Jacques.

To schedule a message on LinkedIn, you can do so directly from Waalaxy. Click on “Send later”:

Write your message, choose the date and time you wish to send it:

Click on “Confirm”, you will then see the programmed message in the conversation like this :

You can edit or delete the message at any time.

Conversations with scheduled messages appear as follows:

And to find them quickly, use the filters :

You can also schedule messages directly from LinkedIn. To do this, start writing your message, then click on “Send later”:

A menu appears on the right. You can then choose the date and time to send the message, and modify it if necessary.

From here, simply click on “Save” in the bottom right-hand corner.

💡 If your prospect doesn’t reply within the time interval, don’t panic: the programming is cancelled, and the message won’t be sent.

Use recorded responses

Another 100% time-saving feature of the Waalaxy Inbox is the saved replies function.

A frequently asked question? A follow-up message you send to dozens of prospects? Waalaxy lets you save personalized responses (using variables such as first name, last name and company) so you can use them in just a few clicks.

To create a saved reply from within Waalaxy, click here:

You will have access to the templates already created to use them, and you can create a new one by clicking on “Create”:

You can then write your message and click on “Validate” to save your recorded reply.

Using it afterwards couldn’t be easier. From Waalaxy, it’s this way:

From LinkedIn, simply click on “Use a template” (1) in the conversation box, to open the side panel (2), and use a previously created template or create a new one (3):

Using Waalaxy Inbox reminders

You’ve just received a message from Jacqueline, but you don’t have time to reply? You drink your coffee, go about your business, and then, a week later, poor Jacqueline still hasn’t replied 😢.

To stop forgetting to reply to your messages, there’s nothing better than the reminder function inInbox Waalaxy.

Click on “Remind me”:

And set the date you want Waalaxy to remind you to reply to this conversation:

The scheduled reminder will look like this:

And on recall day, the conversation will move to the top of the list, just like an unread conversation:

💡You can filter conversations with a reminder:

Using Waalaxy Inbox tags

Another handy feature, now for organization. Want to sort your conversations according to some criteria of your choice? Think about adding Waalaxy tags:

You can then filter your conversations according to the tags you’ve added:

💡 Bonus: the prospect is in Waalaxy? You’ll be able to see tags you’ve added during campaigns on his prospect record, and conversely, find tags added inInbox on his prospect record in Waalaxy lists/campaigns.